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Compliance Training

Is LMS Software the Right Choice for Your Compliance Training?


Feb 11, 2016

lms softwareAfter several weeks of research and coordination, the trainer you’ve hired finally comes in to deliver discrimination prevention training. You’ve managed to gather most of your company’s employees into a large room—well everyone except the remote employees and the employees out sick, but you’ll worry about them later.

After a brief introduction, the training gets started. A few minutes in you’ve stopped paying close attention and are thinking about the long list of things you wish you were working on right now, when all of a sudden you realize the trainer has gone off-script.

You quickly snap back into reality, but it’s too late. The damage is done. Employees are uncomfortably shifting in their seats, the trainer is still talking as if nothing happened and your boss is shaking her head in disappointment.

Is there better way to deliver compliance training? Yes!

Instead of hiring an outside professional to deliver face-to-face compliance training, use learning management system software to deliver it.

What Is Learning Management System (LMS) Software?

Learning management system (LMS) software allows users to administer, document, track, and deliver electronic educational or training courses. In short, it’s online compliance training that anyone in your company can access with an Internet connection and a computer or mobile device.

Software Advice, a resource for detailed reviews and research on thousands of software applications, conducted a survey of human resources professionals who currently use a LMS software. The majority of users say the software has a “positive” or “very positive” impact on training in regards to:

  • Organization of training content
  • Efficiency in content delivery
  • Ability to track learner progress
  • Standardization of training
  • Ability to track learner progress
  • Ability to reach more workers
  • Training costs

Let’s discuss three of these benefits—organized training content, tracking and reporting features, and time and cost savings—in more detail.

3 Benefits of LMS Software for Compliance Training

Organized Training Content

With LMS software, all your compliance training content is organized in one central location. That means it can be updated any time there’s a change to the law—which as you know happens quite often.

For example, the EEOC recently proposed significant updates to its policy on retaliation. If your compliance training isn’t up-to-date on these issues, you could be putting your company at risk for a lawsuit.

But if you are using LMS software, these changes are easy to incorporate. You’ll be able to send out the most accurate compliance information to employees—right when they need it. They’ll also all have consistent information, which helps to reduce confusion.

Tracking and Reporting Features

Another benefit of LMS software is the tracking and reporting features.

For example, as part of your onboarding process new employees are required to take discrimination prevention training and diversity training. Rob and Ashley were hired three weeks ago. By now, they should have completed both training courses.

Because you have LMS software, you can create a report to track their progress. It shows you that Rob took the diversity training first and completed it within two weeks of his start date, and he is half-way through completing the discrimination prevention training.

Ashley, on the other hand, completed both of her trainings within her first week, but she forgot to acknowledge that she completed the diversity course and get her certification.

With the LMS software, you can send a reminder to Rob to complete his training and send a different reminder to Ashley to acknowledge that she completed the courses.

So not only can you monitor progress, but you can also maintain completion records. You have something to show if you ever need to prove which employees successfully completed your compliance training courses.

Time and Cost Savings

Perhaps the biggest benefit to using LMS software for your compliance training is the time and cost savings. You won’t have to arrange for employees to be in the same place at the same time like you would for face-to-face training. Additionally, you won’t have to conduct special sessions for remote employees or employees that miss the training due to vacation or illness—saving time and money.

Also, when you conduct face-to-face training, completion is usually done through sign in sheets and paper records. And these records need to be maintained and filed. This isn’t the case with LMS software—completion records are all stored within the system and are easily accessible.

Key Takeaways

LMS software for compliance training offers you many benefits over face-to-face training: consistent content that’s easy to deliver; tracking and reporting features; and time and money savings.

But the LMS software isn’t the only thing you need to look for when deciding on compliance training. You should also pay attention to the content and features.

Check out a previous blog post to learn more about what should be included in the content of your compliance training.

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